Fresenius Kabi Ireland have issued this data protection statement to describe how we handle personal information relating to healthcare professionals when using clinicalnutritionbyfreseniuskabi.ie The data protection statement sets out the personal information that we collect and process when you use the education portal. If you have any comments or questions about this data protection statement, then you can contact us at the details in section 12 attached.
2. Purpose of this statement
This data protection aims to give you information as to how we collect and process information when you use the education portal. It is important that you read this statement together with any other privacy notice or data protection statement that we provide. You can find out how we process your information as healthcare professionals and/or business contacts here Data protection statement for healthcare professionals - Fresenius Kabi Ireland (fresenius-kabi.com)
3. About the education portal:
clinicalnutritionbyfreseniuskabi.ie uses a third-party platform management system hosted by Wix.com Ltd. Fresenius Kabi use other third parties to provide services to support the portal. We have robust agreements and appropriate controls in place with our third-party providers to ensure that your data is processed only in accordance with our instructions. You can find out more information about Wix.com Ltd and how they share the data below in section 7.
4. How is your information collected
You may receive any email from us letting you know that you can register to use the website, or you can access the website yourself.
Either way, you will need to register online to complete the self-registration form on the portal to confirm that we may process your personal information to the extent required for you to access the website to register for the education portal.
5. Types of personal information we collect
The types of personal information we may process about you include but are not limited to:
Identification data such as your first name, last name, title, the organisation you work for, job title, speciality.
Your contact information including your email address.
Technical data such as your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and portal and other technology on the devices you use to access this website.
Your profile information such as your username and password, your feedback and survey responses.
Marketing data includes your preferences in receiving marketing from us; communication preferences; responses and actions in relation to your use of our services.
6. The legal basis on which we process your information
We do not process your data unless we have a proper legal basis. We collect the information on this website as you have consented to us to collect the data as indicated on the login page and the cookie banner. Furthermore we have a legitimate interest to ensure the proper functioning of the education portal and to improve the portal; the protection of the integrity, our system as well as its users and due to legal obligation to restrict to information that is provided to healthcare professionals only.
We may use your information in order to:
Verify your identity for security purposes.
Contact and/or provide information on training or events that you may be interested in.
Comply with our Disclosure UK or Medicines for Europe obligations
More specifically we are obliged to comply with national and, if applicable, international laws and regulations relating to the fight against corruption, anti-money laundering, anti-terrorism financing and other economic crime. We have to assess the appropriateness of the remuneration and other payments made and other support granted to you and are subject to certain documentation, publication and reporting obligations and there, can be obliged to disclose the remuneration paid or other support in kind availed to you as a speaker or other service provider, to your employer or to competent regulatory authorities, criminal prosecutors and other recipients responsible for the implementation of transparency rules upon request, or make such payment and in-kind support available publicly. This includes particularly documentation, disclosure and reporting obligations in connection with medicines, medical devices and healthcare regulations, transparency laws, laws on anti-money laundering and self-regulatory regimes such as industry and patient codes.
7. Who we share your data with?
As set out in our statement we may share your data within the Fresenius Group. You can find out more details here https://www.fresenius-kabi.com/gb/data-protection-statement-for-healthcare-professionals.
Fresenius Kabi have implemented appropriate safeguards with our third-party service providers and partners and further details can be provided upon request.
When you are using the portal, your information will be hosted by Wix.com Ltd who are a third party platform provided based in Israel, which is considered by the European Commission to have an adequate level of protection for the personal information of EU individuals. Wix have many group companies and third-party processors worldwide so may process personal information in other countries located in the United States of America, Ireland, Japan and Israel. Any transfer to a third country, outside the European Union, that does not ensure an adequate level of protection according to the European Commission, will be made in accordance with the Standard Contractual Clauses along with additional technical, contractual and organizational safeguards.
There may be situations where we are under a duty to share your information. For example, we may be required by law to report certain information – this includes Disclosure UK or if a formal court order has been issued. We may also have to share your information when it’s necessary for the prevention or detection of crime, prosecution of offenders, or where there are serious risks to the public or our staff. We will also share data with the connected contract hospital to ensure that relevant healthcare professionals within that trust have completed the required refresher clinical product training, that is to be completed every 12 months.
8. Data retention periods
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this statement.
For your information, we will retain this for as long as you are an active user of the portal and have a legitimate interest.
9. Your data privacy rights as a user of clinicalnutritionbyfreseniuskabi.ie
9.1 It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal information changes; for example, if you move roles, organisation or change your name.
9.2 If you wish to access, correct, update or request deletion of your personal information you can do so by contacting us using the contact details provided in section 12 below. You can object to the processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided in section 12 below;
9.3 If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Data Commissioner if in Ireland or the Information Commissioner's Office (ICO) if you are Northern Ireland.
This can be done at Homepage | Data Protection Commission for those in Ireland or https://ico.org.uk/make-a-complaint/ if you are in Northern Ireland. We would, however, appreciate the opportunity to talk to you about your concern before you approach the relevant authority.
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
10. Data Security
Communication between your browser and the Wix servers is secured via Hyper Text Transfer Protocol (HTTPS) and Transport Layer Security (TLS). All Wix sites have been enabled for HTTPS and TLS. This means your site is secured using a Secure Sockets Layer or SSL Certificate, which protects your and your users’ data. You can learn more about Wix’s secure hosting here.
We may update this statement from time to time as necessary. The terms that apply to you are those posted here on the education portal on the day you use the portal. We advise you to print a copy for your records.
12. Contact Us
If you have any questions regarding our data protection statement, please contact us at the address below.
Alternatively, you may raise any questions or requests with the local Data Protection Advisor by contacting firstname.lastname@example.org.
The Data Protection Officer for Fresenius Kabi is located in Germany and can be contacted at email@example.com.
Fresenius Kabi Limited Cestrian Court, Eastgate Way Runcorn, WA7 1NT United Kingdom E-mail: data.protection-UK@fresenius-kabi.com
Contact us on FKfirstname.lastname@example.org